The Principal Investigator (PI)/ Program Manager (PM) will be notified by THRE Research Administration when a Notice of Award (NoA) is received. This does not mean that the project in question has been funded. Before funds can be allocated to a project, THR and the grantor must both agree to and approve the terms of the award. Refer to the Award Negotiations & Funding document for more information about this process.

Research Administration will negotiate all sub-contracts and Finance will assign a project number to the award to facilitate funds receipts, disbursements and reporting. The Principal Investigator (PI)/ Program Manager (PM) will be notified once this process is complete.

Once a NoA is received, the PI/ PM can expect his/her management role to expand and an ongoing relationship with Research Administration and Finance as well as the grantor to develop. The Pre-/Post-Award Responsibilities diagram graphically depicts these interactions from the PI/PM perspective.

The financial support the grantor has committed to the project begins when the recipient organization starts drawing down funds. This signals the grantor that the recipient and their institution agree to comply with all terms and conditions of the award. Refer to the Award Negotiations & Funding document for more information about this process.

Once a grant funded project has begun, the PI is responsible for a number of administrative and reporting tasks as well as for renewing required certifications.

Recipients must also submit a variety of certifications and reports during the lifecycle of a grant. These reports will be based on individual award requirements. All reports must be accurate, complete, and submitted on time.

The roles of the Grants Office and THRE Finance do not end with Award negotiations. Each plays an ongoing part in successful administration of the grant. Refer to the Post-Award Administration document for more information about the individual responsibilities of the PI, Grants Office and THRE Finance.

• Grants.gov - Grants available from the federal agencies including those listed below can be found by searching the grants.gov website.
• NIH - Grants
• US Administration on Aging
• US Department of Defense
• US Department of Education- Grants
• US Department of Health & Human Services
• US Department of Agriculture
• NARSAD (National Alliance for Research on Schizophrenia and Depression)
• National Patient Safety Foundation
• US University Links
• US Department of Homeland Security
• Veterans Administration Research
• Texas Higher Education Coordinating Board
• Cancer Prevention & Research Institute of Texas (CPRIT)
• Search Private Foundation Grants
• Robert Wood Johnson Foundation

• Apply for Grants
• The Grant Process
• National Cancer Institute's “Guide to Writing Grant Application”

• How to Write a Grant
• National Cancer Institute's “Guide to Writing Grant Application”
• Preparing Grant Applications
• Proposal Central

• PubMed

Grants are awarded by a government or other organization (the grantor) to an eligible recipient (the grantee) for specific purposes. Grants are usually conditional upon certain qualifications as to the use, standards, or fund matching. Grants typically require performance monitoring and periodic budgetary reporting to the sponsor to ensure the conditions for award are being satisfied during the award period and also at the end of the project. The Award/Post-Award navigation bar explains these requirements in more detail.

Gifts are made by an individual or an organization to a nonprofit organization, charity or private foundation. Charitable donations are commonly in the form of cash, but can also take the form of tangible assets or services. Gifts are typically for a specific endeavor, short in duration, and usually do not require post-award reporting to the donor. The THR Foundation is your resource for information on available gifts and the application process.

It is important to identify funders who have an interest in program areas (eg., education, nutrition, health) similar to yours and who either devote resource to your geographic location or fund a broad service area. Since THR is a 501K non-profit organization, you will look for funding intended for non-profits.

Federal and State government grant offerings are constantly being augmented and foundations re-focus their interests periodically. Available grant funding may come from unlikely sources so don’t eliminate grantors just because they have not offered grants supporting your program in the past. You may find a one-time grant offering with a single application deadline or a grant with multiple cyclical application deadlines. Some foundations also accept applications on a rolling basis when funds are available. Don’t assume that it’s too late to apply just because the grant opened a year ago. Instead look at the closing date. If your application deadline is 18 months before final grant closure, it might still be worth your time to apply.

Before spending a lot of time on a particular federal grant, you should check the grant code to determine whether it will apply to your project. You should also determine whether the grant is intended for specific groups like Nurses, Academic researchers, etc. Moreover, you should note whether a grant has a matching fund requirement and determine whether your department or project can meet this requirement.

Cost sharing includes cash and in-kind contributions. Cost share includes items to be applied to a project such as personnel, supplies, equipment that are not intended to be solely committed to your project. In-kind contributions are committed to a project by a third party and may include supplies, equipment, real property and the value of goods and services specifically intended for the grant project. Grantors may have specific guidelines for defining cost sharing.

Matching funds are those that have been/will be provided for your project from another grant or gift in order to fully fund your activities. Some grantors require that their awards be matched by another agency as a condition for funding your project or for even considering your application.